THE
Inspir32 Guide
How To Hire a Virtual Assistant
Considering you’re just starting with your business, at some point, you’ll have to deal with outsourcing skills to make everything more efficient. We are very lucky to live in this progressive world. The new technologies make us more and more connected - even to opportunities around the globe. It’s the internet’s way of making your needs met in most circumstances. This goes to show how important Virtual Assistants are for startups. They're the premise that builds businesses that come under a small financial limitation. Just like building a relationship, nurturing this opportunity can help your business stay relevant for a long period. If one gives relationship nurturing and proper time, the bond grows stronger, and eventually, it stays as a priority. Virtual assistants have been around longer than you thought - way before the pandemic happened. Virtual Assistants provide administrative, customer support, creative and multi-level skills for your business, as a contractor. They provide a set of skills as a freelancer which would be beneficial when you're still not sure what you would want to delegate, but sure that you need a hand in running your operations. Follow these steps below to ensure your hiring process will go as smoothly as possible.
Step 1: List down your VAs' responsibilities and their schedules.
Remember that a Virtual Assistant can provide a set of skills but it should be noted that some have expertise. You may want a Virtual Assistant who is a jack of all trades but it can help you a lot when you have a focus need and then outsource from there. Think about the responsibilities that can be thought of and you are willing to train for. For example, you might want a Virtual Assistant who is multi-skilled but your main concern with your business right now is Social Media Management. Let that be your job title for your hunt. Note that if you want some other tasks, like email management and appointment scheduling, you don't need to worry that much because those tasks are quick and easy to learn. It's also important to mention the schedule that you require them to work on since as a contractor and based on how well they are with their skills, you might not be the only client that they have.
Step 2: Post to different platforms.
There are a lot of freelancing platforms out there like Upwork, Fiverr, etc. Although convenience will be your friend here, there will be additional payments of course in using their website to hire. Even though you will still be the one who will check the applications, interview, and choose, you can enjoy peace of mind in verifying the freelancers available on their platform. For a more independent way of finding skilled Virtual Assistants, Facebook groups will always be the OG. You can just join or even post directly to these groups with the information you have from Step 1. The downside is there will be unverified applications, but remember that this will be an advantage as you will not have to pay the platform directly.
Step 3: Review applications then interview.
Your preference will suffice in this step. Remember to check the training they may have, the experiences they could boast and of course, the portfolio they've made. Ask questions about your needs and how they can meet them with their skills. Stop relying on those interview question formats because since being resourceful is the main characteristic of these Virtual Assistants, they may have already searched and memorized the ideal answers to them. If you ever get overwhelmed with the applications and the interviewing process, remember that there will always be an option to reach out to a Virtual Assistant Agency to do them all for you, while making sure that the applicants are already verified. Inspir32 Creative Solutions is a Virtual Assistant Agency from Orlando, Florida that offers various packages you can choose, based on your needs in hiring a virtual assistant. Their Virtual Assistants have been carefully and virtually screened directly from the Philippines.
Step 4: Narrow down your choices then choose!
How do you know if you can trust someone? Trust them. It all goes down to how you weigh experience and skillset. Which is more important for your Virtual Assistant to have? It can also be helpful to fact-check the experiences they listed down on their resume and portfolio, just to help you get that final decision in making a big step for your business' development.
Need an easy route? Reach out to a Virtual Assistant Agency.
If you take the time to find the right agency to work with, you should spend less time managing your admin, not more. A good agency has in-built quality control and client management to ensure that you are always getting exactly what you want from the relationship and that any issues are identified and managed as soon as possible. Talk to the virtual assistant manager at your chosen agency to put together a plan for regular reviews, quality targets and more so you can spend less time managing and more time working on your business.
As an entrepreneur, you can’t continue to do everything and the sooner you realize that you are not superhuman, the better.
Inspir32 Creative Solutions is a Digital Marketing and Virtual Assistant Staffing Agency based on Orlando, Florida. Founded by Raymond E. McLeod, the company started as an inspirational elements publishing entity established in 2020. Eventually, it ventured to outsourcing highly-qualified Virtual Assistants from the Philippines. Inspir32 Creative Solutions' mission is to provide global solutions to individuals and businesses, may it be for branding, designing your website, Marketing or outsourcing your future team. Whatever your business goals may be, let Inspir32 Creative Solutions be your partner in finding the best Virtual Assistant for you and your business.