THE
Inspir32 Guide
3 Common Mistakes of Clients When Looking for a VA
So you've now realized that you're not a superhuman who can do everything in your business. Congratulations! It's all fair since you built your business to own your time and not your business owning your time the other way around. Here's what to watch out for when outsourcing help from Virtual Assistants.
1. Setting expectations too high
Of course, Virtual Assistants are amazing! Their multitasking abilities are out of this world and they can do any work you would want them to do in just a span of a short time. Did you believe all of that? It's not your fault if you do, since Virtual Assistants are business owners themselves, and what's a business without believable Marketing, right? I'm not saying that the first paragraph is wrong but I can agree that it is exaggerated, which in turn would keep hopes way up high. At the end of the day they are still humans and as you hire them, they would be the usual "newbie" in your business. I would say the best way to know if you can trust the person is to trust them. Ask yourself these questions before you decide to move forward: - Can the expectation I'm asking be trained? - What are the Virtual Assistants' weaknesses and strengths in comparison to what I need for my business? - - Can this issue be handled in a meeting? A Virtual Assistant can do your tasks faster and more efficiently, but that doesn't mean that testing the waters will be quick.
2. Being impatient
Even with finding the right Virtual Assistant for you, it will take time. You will need to interview candidates once you post a job opening to whichever platform you prefer. You will need to compare and contrast their skills, expertise, experiences, and reviews, if available. Depending on how meticulous you can be, you will consider specific characteristics and qualifications. If it's your first time scaling your workforce, then it will also reflect how long you will finish it. According to business.com, the general time for Virtual Assistants to build their career takes anywhere from three months to a year. Let's say you've already decided on the best virtual assistant who can fit well with your business needs. If you found him/her directly or through an online platform, you might need to consider preparing the training. If you reached out to a Virtual Assistant Agency, of course, you can skip worrying about the training. Considering all the time you invested in finding your Virtual Assistant, understand their adjusting period to your business as well. Take the idea of how long it can be, from how long did you adjust in doing all those outsourcing tasks. To avoid impatience, setting the right expectations will suffice and the next point will wrap it all up.
3. Not having a system
Outsourcing is not easy. If I could rank the different methods of finding a Virtual Assistant from easiest to hardest, it would be in this order: 1. Through Social Media 2. Through an online platform for freelancers only 3. Through a Virtual Assistant Agency With #3 being the easiest and fastest, it would be because they already have a system in outsourcing. Hence, having a system in your business would make welcoming a new member easier and faster.
Too busy? Reach out to a Virtual Assistant Agency.
If you take the time to find the right agency to work with, you should spend less time managing your admin, not more. A good agency has in-built quality control and client management to ensure that you are always getting exactly what you want from the relationship and that any issues are identified and managed as soon as possible. Talk to the virtual assistant manager at your chosen agency to put together a plan for regular reviews, quality targets and more so you can spend less time managing and more time working on your business.
As an entrepreneur, you can’t continue to do everything and the sooner you realize that you are not superhuman, the better.
Inspir32 Creative Solutions is a Digital Marketing and Virtual Assistant Staffing Agency based on Orlando, Florida. Founded by Raymond E. McLeod, the company started as an inspirational elements publishing entity established in 2020. Eventually, it ventured to outsourcing highly-qualified Virtual Assistants from the Philippines. Inspir32 Creative Solutions' mission is to provide global solutions to individuals and businesses, may it be for branding, designing your website, Marketing or outsourcing your future team. Whatever your business goals may be, let Inspir32 Creative Solutions be your partner in finding the best Virtual Assistant for you and your business.